1.0.1 EMAIL APPLICATION
Email applications are software tools designed for managing electronic mail, allowing users to send, receive, organize, and manage their emails. These applications provide interfaces for composing messages, attaching files, organizing emails into folders or categories, and managing contacts. They enhance productivity by integrating with calendars, task managers, and cloud storage services, enabling seamless collaboration and synchronization. Some examples of popular email applications include Gmail, Outlook, Apple Mail, Yahoo Mail, and Thunderbird, each offering a suite of features such as customizable interfaces, robust search capabilities, security features like encryption and spam filtering, and cross-platform accessibility across web, desktop, and mobile devices.
1.0.2 BACKGROUND TOOL : VIRTRU
Virtru helps you easily protect data created in Gmail, Google Drive and Microsoft Outlook with persistent wherever it’s shared. Admins can easily enable Virtru for users with group policies, manages Chrome, or Microsoft installer. Virtru data protection for email integrates seamlessly with the native user experiences in Gmail and outlook. Senders can easily protect messages and attachments with end-to-end client side encryption powered by the trusted data format open standard to ensure privacy, disable forwarding, expiration, watermarking and persistent protection for attachments give senders granular access controls. Admins can add DLP rules that scan contents and automatically apply encryption and access controls or proactively warn users helping reinforce security awareness. Recipient access is secure and seamless Recipients with Virtru view the protected email transparently.
Figure 1 : Example watermark attachment
In this example the attachment is water marked with the recipients email making it easy to trace back to the recipient which help stop data leaks. Forwarded recipients cannot access the message in attachment since this example used disable forwarding. If a recipient doesn’t have Virtru they can access protected email via the secure reader without having to install new software. By using federated identities recipients authenticate themselves seamlessly for secure access without creating new accounts. Verification codes support authentication when federated identities aren’t available. The Virtru secure reader makes it easy for the recipient to send encrypted responses and attachments. The recipients access expires after the sender’s expiration date has passed. Senders can change expiration date at any time or revoke access immediately. If persistent protection was applied, recipients always access the attachment via secure reader. A protective TDF HTML wrapper lets the recipient download the attachment from the email then store it on their desktop, network drive or anywhere else files are stored.
The sender maintains ownership of the attachment and access controls persist wherever the file is shared. If access was revoked, the recipient is no longer authorized to view the file and must request access from the owner to view it again. Virtru data protection for google drive is embedded into the native user experience just like with Gmail using the new menu document creators protect files upon upload for end-to-end encryption or simply dragging and dropping the file from their desktop. Content creators can keep files protected with the same access controls available for email. Virtru supports end-to-end encryption for the most common file formats including Microsoft Office, PDFs, PNGs and more. Users can protect native Google Docs sheets and slides files by creating encrypted copies of the related Microsoft Office file formats. Accessing protected files is easy for collaborators using the secure readers seamless authentication workflow. This makes it easy for Microsoft collaborators to access protected files without being forced to create a separate Google account or creating a risky open share link
Collaborators using Google can access protected files from their shared with me folder. If watermarking wasn’t applied, the file can be decrypted and downloaded for editing. With these data-centric protections and secure sharing workflows, Virtru helps organizations protect data wherever it’s shared so they can collaborate with confidence.
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